California Pay Data Reporting Deadline and Requirements – Is Your Company Prepared?

Filing Deadline: May 14, 2025

Non-Compliance Can Lead to Severe Penalties!

DOWNLOAD CA PAY DATA CHECKLIST

Don’t Risk Costly Fines –
File on Time!

The filing portal opened on February 3, 2025 – Don’t wait until it’s too late!

The California Civil Rights Department (CRD) is enforcing strict pay data reporting requirements under Senate Bill 973 (SB 973). If your company has 100 or more employees—including at least one in California—you are legally required to submit a California Pay Data Report by May 14, 2025.

Missing the deadline could result in significant fines and legal action, with penalties ranging from $100 to $200 per employee for non-compliance. In one recent case, Cambrian Homecare, Inc. faced a nearly $100,000 fine for failure to file.

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What is California Pay Data
Reporting & Why it Matters?

California’s Pay Data Reporting Law (SB 973) was enacted to combat pay discrimination and ensure transparency in workforce compensation. The law requires employers to submit pay and hours-worked data categorized by:

Establishment

Job Category

Sex, Race, and Ethnicity

This report allows the state to investigate pay disparities and enforce wage equity across industries. Failure to comply may result in audits, investigations, and costly penalties.

The Risks of Non-Compliance Are Real

CRD Enforcement is Increasing – More than 30 employers have already faced penalties for non-compliance.

Legal & Financial Consequences – Fines can add up quickly, damaging your bottom line.

Reputational Damage – Non-compliance can tarnish your company’s brand and trustworthiness.

Potential Lawsuits – Employees may take legal action if pay disparities are uncovered.

FREQUENTLY ASKED QUESTIONS (FAQS)

Don’t wait until the last minute – The deadline is fast approaching!

Filing for California Pay Data Report

How HR Unlimited, Inc. Can Help You Stay Compliant

Navigating California Pay Data Reporting requirements can be complex, time-consuming, and overwhelming. HR Unlimited Inc. provides expert guidance to simplify the process, ensuring your business remains compliant.

Key Benefits:
  • Step-by-Step Guidance – Our experts handle everything, from data collection to final submission.
  • Time-Saving Solutions – Free up your HR team’s time while we manage the reporting process.
  • Guaranteed Accuracy – Minimize errors and reduce the risk of fines.
  • Confidential & Secure Handling – Your data is fully protected throughout the process.
  • Compliance Assurance – We ensure your report meets all state requirements before submission.

Your Next Steps -
Don’t Delay

SCHEDULE A FREE CONSULTATION
DOWNLOAD OUR FREE CHECKLIST

With the California Pay Data Reporting due date quickly approaching, now is the time to take action. Waiting too long could put your company at risk of penalties and non-compliance.

HR Unlimited Inc. is here to guide you every step of the way. Book your free compliance consultation now! Or download our CA Pay Data Reporting Checklist to ensure your business is prepared.

(800) 708-3655

[email protected]

Testimonials

"As a federal contractor it can be difficult to keep up with the ever-changing requirements. With the help of HRU we are confident that our organization is operating up in accordance with established standards, and we are thankful for their excellent service."
Natalie Griffiths
Legal Counsel, Inter-Con Security Systems
"HR Unlimited offers excellent support with an efficient process and exceptional customer service. The data collection process, painless. The customer care support, flawless. We anticipate continuing our partnership with HRU for years to come."
Wade Gardner
HR & Recruiting Manager, HGS Engineering